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Download
Financial Guidelines in PDF Format
Conference, NASC, and Summer Leadership
Experience Financial Guidelines
Effective January 20, 2003
Please Download to see complete list of
guidelines.
All receipt of and expenditure of money will go
through the ASAA office whenever possible.
Specifically:
- All bills or check requests should be sent
to the ASAA office, accompanied by an AASG Check
Request Form. Specify on the form where the
check should be sent, as well as the item or
service being purchased and budget code, if
known.
- Any contracts or agreements over $1000 must
be sent to the AASG Administrator as soon as
possible. The amount must be in the budget
before the agreement or contract is signed.
- All the conference registrations will be
billed to the schools after the conference by
the ASAA office. Each attending school will sign
an attendance form or invoice as part of their
check-in process.
- A petty cash check will be sent to the
conference advisor to provide cash for smaller
or immediate purchases, if it is desired. The
receipts will be sent to the ASAA office, where
another check will be written to reimburse the
fund. When the conference is completed, the
remaining funds and the receipts are returned to
the ASAA office.
- If a cash-advance is required to pay for
large purchases (i.e. food) that cannot be
obtained by invoicing, complete an AASG Check
Request Form. The person to whom the check is
written and the advisor are both responsible for
ensuring the remaining funds and the receipts
are returned to the ASAA office.
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